Role Type: Area Council Member   Start Date: February 2016
Time Commitment: Routinely low, with busy periods twice a year

After serving as the Area's treasurer for three years, the current incumbent, Elspeth, is planning to stand down at the 2016 AGM.

"I'm grateful for all the fantastic walks put on by our different groups, which I thoroughly enjoy, and I'm glad to have had the opportunity to give something back by helping out as Treasurer" - Elspeth

 

The Area Treasurer is a key member of the Area Council and is charged with ‘holding the purse strings’. They are involved in planning the Area’s expenditure for the coming year and liaising with Group Treasurers and central office to direct funding in the best interests of the charity. They are also tasked with ensuring the accountability of the Area and its Groups through on-going accounting and annual financial reporting.

As Area Treasurer, you will be supported by the rest of the Area Council and Ramblers' Central Office.

Ramblers Central Office has published a broad description of the role here (PDF). Here's a more detailed view of what the current role holder has actually been doing:

Essential Requirements

  • Numeracy; able to prepare basic accounts (Ramblers Central Office offers a one day treasurer training course);
  • Computer literacy and regular access to internet for online banking; and for regular emails to/from central office, group treasurers and area committee
  • Planning and organising – to keep to deadlines; keep accurate records (including receipts for checking by Independent Examiner)
  • Membership of the Ramblers' Inner London Area.

Time Commitment

For most of the year, the specific treasurer duties don’t take much time:

  • managing the Area's accounts (via Unity Bank’s online system) - paying occasional expense claims and checking transactions monthly (there are never more than a few entries, so this is a very quick task); setting up payments to groups (15-20 mins once a quarter)
  • updating spreadsheets of income and expenditure as needed
  • supporting group treasurers (queries are usually rare, but arise if a new group treasurer is appointed) and liaising with central office

The busiest periods are July/August when budget submissions are prepared for the following year and October/early Nov when accounts and annual returns are prepared for submission to central office (the Ramblers’ financial year ends 30 Sept).

The budget submission process in July/August involves:

  • receiving and reading area and group guidance from central office and distributing group guidance to group treasurers promptly, with clear deadline for reply
  • receiving and checking all group submissions to ensure they comply with central office requirements
  • preparing and submitting the area submission (which includes the group submissions)

At year end, the Area Treasurer will be:

  • receiving and reading area and group guidance from central office and distributing group guidance to group treasurers promptly, with clear deadline for reply
  • receiving group returns and accounts and checking them to ensure they comply with central office requirements
  • preparing and submitting the area annual return (which includes the group submissions)
  • preparing area accounts for submission for approval at the area AGM, and for submission to central office, including finding a suitable person to be the Independent Examiner and liaising with them to have the accounts examined

As Area Treasurer, you should attend the following meetings:

  • Attendance at Area Council meetings - four to six a year on a weekday evening
  • Presentation of accounts at Area AGM in February